There is a bewildering number of customs documentation that is involved in international trade, which may be for UK or destination customs, other government departments or for banking purposes. A few of the more commonly encountered documents are described below, along with details of the enhanced facilities that DHL Express is able to provide.
Commodity Codes are six-digit internationally accepted codes which classify shipped goods so that correct taxes and duties are applied. Commodity Codes will decipher if you need any export licences; any import licences for when the goods hit the destination customs; and the particular rate of duties and taxes to be applied to your goods.
More information can be found here.
UK Customs normally require export declarations to be made for all goods departing the UK on a SAD (single administrative document) through the National Export System (NES).
DHL Express has an agreement with Customs which allows most declarations to be made via a paperless system, with the facility for low value shipments being declared after export, or via a bulk low value declaration. This enables us to move your shipments with the minimum of delays, as we are allowed to make routine customs declarations outside of busier peak periods.
If you export goods covered by a licence, from a bonded warehouse, or using other duty relief schemes, we are able to provide most export customs declarations for your controlled goods. Copies of the declarations can be emailed to you by arrangement, enabling you to complete your administration and comply with customs regulations with the minimum fuss – at no additional charge.
If you have a specific export declaration requirement, all you need to do is email our export team on the day of pick-up at firstname.lastname@example.org advising them of the shipment details and your needs. For instance, you may wish to advise us details of an export licence, the EORI number, a special Customs Procedure Code or commodity codes to be used for your export.
Your DHL Express invoice provides your evidence of export for VAT purposes allowing you to zero rate your international sales in most circumstances. For movements that are paid for by another party, our track and trace facility can also be used to provide the necessary evidence. If you are shipping to an intermediate receiver in an EU country, we can supply the EAD – Export Accompanying Document, which is needed to show that your goods have left the EU. This can be requested using the following process:
The movement of many strategic goods – especially those with a military (or potential military) purpose – is controlled through export licences. The Export Control Organisation provides advice and issues licences for UK exporters.
DHL Express is able to produce the Customs declarations required for licensable exports, and in most cases just require a notification email to do this. In some circumstances Customs require a copy licence to be provided – you can email or fax this to us and we will hold it for future exports.
Forms ATR1 and EUR1 provide evidence to support preferential trade with Turkey and other countries that have reciprocal trade agreements with the European Union. These documents can be obtained from your local Chambers of Commerce or by using commercial consular services providers. Services may include on-line application and issuing of certificates. Your local chamber can be located through the British Chambers of Commerce, www.britishchambers.org.uk
It is also possible to use simplified procedures such as low value invoice declarations, ATR2 and EUR2 documents, or by obtaining authorised exporter status. Details of these procedures are published in customs notices 812 and 827 which are available from Customs on 0845 010 9000 or at www.hmrc.gov.uk
Your customer may ask you to provide a Certificate of Origin, which may be required for Customs clearance or banking purposes.
Due to our extensive global coverage, DHL Express is able to offer you simplified document services to a number of destinations, such as legalisation at destination and higher value allowances before certificates are needed. DHL can help you source information about these and other document requirements for your exports.